ClientFlow
The Business OS for Physiotherapist

The all-in-one platform for
Physiotherapist

Run your entire physiotherapist business from one dashboard. Track patient, schedule rehab session, automate reminders, log payments, and grow your revenue — all without the admin hassle.

Patient Management
Rehab Session Scheduling
Payments & Analytics
Automated Reminders
No credit card required5-minute setupCancel anytime
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The Old Way vs. ClientFlow

The Old Way

  • Paper treatment records
  • manual appointment confirmations
  • lost progress notes

With ClientFlow

  • Digital treatment plans
  • automated reminders
  • progress tracking per patient
Features for Physiotherapists

Everything you need to run your practice

Powerful tools designed specifically for the workflow of a modern Physiotherapist.

Patient Management

Organize all your patient profiles, notes, and history in one place.

Rehab Session Scheduling

Schedule rehab sessions with Google Calendar sync and conflict detection.

Session Notes

Keep private notes for every rehab session. Track progress and history.

Payment Tracking

Stop losing money to missed appointments — track every payment, send invoices, and remind clients about overdue balances automatically.

WhatsApp Reminders

Send automated payment and rehab session reminders via WhatsApp.

Analytics Dashboard

Revenue insights, retention metrics, and business growth tracking.

Also Included

Universal tools available for every profession

Inventory Management
Expense Tracking
Task Management
Time Tracking
Financial Reports
Team Collaboration
Supplier Management
How It Works

How does ClientFlow work?

Get started in minutes, not hours. Our intuitive workflow helps you manage clients and payments effortlessly.

01

Add Your Clients

Import your existing client list from CSV or Excel, or add them one by one. ClientFlow automatically organizes everything.

  • Bulk CSV/Excel import
  • Custom fields for your business
  • Smart grouping & tags
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RT
Rachel Thompson
[email protected]
Active
DP
David Park
[email protected]
Active
MS
Maria Santos
[email protected]
New
02

Schedule Appointments

Book sessions with a beautiful calendar view. Set recurring appointments, manage availability, and sync with your calendar.

  • Drag-and-drop scheduling
  • Recurring appointment patterns
  • Google Calendar sync
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05

Analyze & Grow

Understand your business with powerful analytics. Track collection rates, identify trends, and make data-driven decisions.

  • Collection rate tracking
  • Revenue forecasts
  • Client retention metrics
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Collection Rate
+5%
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Active Clients
+12
0K
Monthly Revenue
+18%
Revenue TrendLast 3 Months
Jan
Mar
May
Jul
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+24% this year

Why Physiotherapists choose ClientFlow

Digital Intake Forms

Collect Patient information with customizable forms. Submissions auto-link to profiles.

Secure & Private

Encrypted GDPR-compliant data storage. Your Patient data stays confidential.

Never Miss a Payment

Automated payment tracking with WhatsApp and email reminders before every due date.

Ready in 5 Minutes

No complex setup — add your first Patient in under 5 minutes. Free for up to 5 Patients.

For a therapist

Weekly sessions with steady clients. ClientFlow handles the calendar, recurring billing, and reminders without exposing personal details in group chats.

SchedulingRecurring paymentsPrivacy

For a dentist

Recall appointments, treatment plans, and reminders across a steady patient list. ClientFlow automates the follow-up cadence so nobody slips through.

RecallsTreatment plansAutomated follow-up

For a personal trainer

Packed days, recurring clients. ClientFlow tracks paid vs unpaid sessions, sends WhatsApp reminders the night before, and surfaces overdue payments automatically.

SchedulingPaymentsWhatsApp reminders

Frequently Asked Questions

Yes — session notes are timestamped per patient, with custom fields for ROM, pain scores, and exercise prescriptions you can pull into a recap.
Set up a course of treatment (e.g. 10 sessions over 6 weeks) and ClientFlow auto-books the remaining sessions on a cadence you and the patient pick.
Yes. The public booking link lets them shift within your cancellation window; outside that, they get a request flow you approve.
Attach video links or PDFs to the patient's record and send via WhatsApp/email after each session.
Notes are encrypted at rest, scoped to your account, and never shared across customers. ClientFlow is not HIPAA-certified and does not sign Business Associate Agreements (BAAs); US providers handling PHI should verify platform fit with their compliance counsel.
ClientFlow generates invoices with the line-items insurers need; the actual claim submission is still done in your insurer's portal.

Ready to streamline your Physiotherapist business?

ClientFlow handles the admin for Physiotherapists — clients, payments, scheduling, and reminders, all in one place.

No credit card requiredSetup in 5 minutesCancel anytime
256-bit SSL
GDPR Compliant
Daily Backups
PCI DSS
AES-256
14-day free trial with full PRO featuresNot charged until trial endsCancel anytime with one clickNo long-term contracts or commitmentsExport your data anytimeGet started in under 5 minutes
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